EditOrchard is where the team reviews video cuts and tracks every note in one place — from a reviewer's first comment to the editor's fix and the final sign-off. This guide covers what you'll see and how to use it.
1 Getting in
Open editorchard.com and sign in. There are two ways:
Continue with Google — fastest if your email is a Google/Gmail account.
Email & password — if you'd rather not use Google. Use the email you were invited with.
You can only sign in with the email address you were invited on. If you can't get in, ask Lowell to confirm your invite.
First time? After signing in, open the menu under your initials (top-right) → Settings and set your display name. That's the name teammates see on your notes.
2 The layout
Pick a project from the landing page to open its review workspace. It's three columns:
Left — Videos. Every cut in the project. Tabs let you filter to All, Needs me (videos with notes waiting on you), and Disputed. Badges show open-note counts, new-cut flags, due dates and approval.
Center — Player. The video, a scrub bar, and the current playback time. This is where you pin notes to an exact moment.
Right — Notes. The conversation for the selected video: every note, its status, replies and reactions.
3 Reviewing a cut & leaving notes
Select a video, watch it, and add notes as you go.
Pinning a note to a moment
Pause where you want to comment and click Pin to time — your note attaches to that exact timecode.
Forgot to pin? No problem — if the video is paused, the note automatically grabs the paused time. The note box shows where it will attach.
To comment on a span (e.g. "music is too loud from 0:30–0:45"), set a time range so the editor knows the whole section.
A note with no time is fine too — it's just a general comment on the cut.
Why pinning matters: only timecoded notes (single moments or ranges) come through when an editor exports markers to Premiere. Pinning your important fixes makes them land on the editor's timeline automatically.
Discuss & react
Reply to any note to ask a question or add detail — replies keep the back-and-forth attached to the note.
React with a quick emoji to agree or acknowledge without adding noise.
Finished notes condense to keep the list tidy — click one to expand it again.
4 How a note moves — statuses
Every note carries a status, and every change is recorded with who did it and when (a full audit trail). The five statuses:
Status
What it means
open
A new note. Waiting for an editor to respond.
accepted
The editor agrees and will make the change.
clarify
Someone needs more detail before acting. A reason is required.
rejected
An editor declined the change. A reason is required so the reviewer sees exactly why.
done
The change has been made in a new cut. The reviewer verifies it.
The flow
A reviewer opens a note → open
An editor/manager Accepts, Rejects (with a reason), or asks to Clarify (with a reason).
An accepted note gets Marked done once the fix is in the new cut.
On a done note the original reviewer confirms ✓ Looks fixed — or Reopens it if it wasn't addressed. A confirmed note shows a green ✓ verified.
If a note was rejected, the reviewer can Re-assert it to push back; a manager/admin can then Override & reinstate (with a reason) or Uphold the rejection.
Reasons are mandatory for Reject, Clarify and Override. This is on purpose — nobody is left guessing why a note was declined or reopened. The reason becomes part of the note's permanent history.
5 Roles & what each can do
Your role is set per project. It controls which buttons you see.
Reviewer
Watches cuts, leaves notes, replies and reacts. Verifies fixes (Looks fixed) or reopens their own notes, and can re-assert a rejected note. Doesn't see the internal team chat.
Editor
Everything a reviewer does, plus responds to notes — Accept / Reject / Clarify / Mark done — uploads new cuts on Vimeo, and exports markers for Premiere. Sees the internal team chat.
Manager
Everything an editor does, plus the authority to Override a rejection or reopen others' notes — the tie-breaker.
Admin
Full control: create/delete projects, sync Vimeo showcases, manage members, set due dates and approvals. Admins carry out decisions but don't reject notes themselves.
"Viewing as" (admins): the role pill in the header lets an admin preview the app exactly as a Reviewer, Editor or Manager would see it — no need to sign out. Handy for checking what your team experiences.
6 For editors — handling a round of notes
Work through the notes, Accepting or Clarifying as you go.
Upload the new cut to Vimeo. EditOrchard detects it automatically and bumps the version (v1 → v2), flagging the video with an "updated" marker.
Mark done the notes you addressed. When reviewers open the new cut, those notes are right there for them to verify — so nothing slips through.
Notify reviewers when a batch of updates is ready: cuts update quietly with an "updated to v# at [time]" banner, and one notification tells reviewers everything that changed at once (instead of a ping per video).
Handing off to the editor
When a reviewer is done with a video they mark it Ready for editor — the editor gets an on-screen alert and an email. "Mark all ready for editor" sends the whole set at once.
Exporting markers to Premiere
Use Export on a video to download a Premiere-compatible XML of the markers, or a CSV as a universal fallback.
Only timecoded notes (pinned moments and ranges) are exported — that's what becomes a marker on your timeline. General notes without a time aren't included.
Export works at any point — it isn't gated on approvals or "ready" status.
7 Notifications & your settings
The bell in the header shows in-app activity — mentions, replies, updated cuts and hand-offs. "New since you looked" dots mark what you haven't seen.
@mention a teammate in a note or reply to pull them in directly.
In Settings you control email: When I'm @mentioned, Mentions + replies to my notes, or Off. The in-app bell always works regardless.
Mute by project to silence notifications from projects you're not actively on.
Dark mode toggles from the menu under your initials.
8 For admins — running the workspace
Projects & Vimeo sync
New project from the landing page — pick one of your Vimeo showcases (or paste a showcase ID) and it pulls in every video with thumbnails.
⟳ Sync re-pulls the showcase any time: it adds new videos, refreshes details, and flags new cuts.
Just uploaded to Vimeo and nothing appears? Vimeo's showcase listing takes a minute or two to catch up after you add videos. Wait a moment, then click ⟳ Sync again — they'll come in.
Members & invites
Members (header) — add people by email and set their role. People without an account yet get an invite and join automatically on first sign-in.
Pull in someone who's already on another project from the team directory — no need to re-invite by email each time.
Approvals & due dates
Mark a cut Approved for sign-off, and set a due date so deadlines are visible in the video list.
Deleting a project
Open the project, click the ✎ next to its name → Delete project… in the Danger zone. You'll be asked to type the project name to confirm.
Deleting is permanent. It removes the project and all of its videos, notes, replies and history for everyone. It does not affect your Vimeo showcase or the videos on Vimeo — you can always re-create the project and sync again.
Error log
If the team reports something broke, the Error log (in your menu) lists recent errors with details, so issues can be traced and fixed quickly.
EditOrchard · Strillogy Productions — Questions or something not working? Send it to Lowell.